F.A.Q.
This section is for answering some of the most common questions about mileage logs, expense reports and the IRS mileage standard for documentation.  This mileage log and expense report software is designed for use by anyone who travels on business and needs to keep accurate records of business mileage, business expenses and customer activity.  The IRS is hiring more auditors each year to audit tax payers that fall into the category of outside sales representative or sales management. Anyone who claims mileage as a business deduction and travel expenses on their income taxes must keep accurate and complete records of what vehicle that they uses for business and the mileage usage for business.  If you are audited and chances are high that you will be you must be able to produce documentation breaking down your business use of any vehicles that you used on business. You must also group your business expenses like hotels stays, meals while traveling and meals for clients, office supplies in the proper IRS category.                                  

• What is a mileage log?
  

• Why do I need to keep one?
  

• Why do I need to do an expense report if I don not get reimbursed by my company?
  

• What if the amount per mile my company pays me is less than the IRS mileage rate?
  

• Is it important to keep track of how many miles I drive for personal use?
  

• How many questions can I have on the FAQ page?
  

• How far back do I need to keep records for tax purposes?
  

• Is there any fees or subscriptions I need each year to keep using the software?
  

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Documenting business expenses for the employees and self employed people who have incur business expense having to travel as part of their job is a real pain in the neck but in these tough times a critical necessity for mileage reimbursement for expense reimbursement including reciepts for a business tax deduction. Now with all of the problems in the economy and the governments bail out of banks and business depleting the funds in the treasury the IRS is out in force hiring new and additional auditors to crack down on those of us who travel on business by scrutinizing our documentation of mileage log records and expense reports and claims for mileage reimbursement. In order to satisfy the IRS requirements outlined in IRS publication 463 defining business deductions for mileage and other expenses like overnight stay at hotels, meals and entertainment and other expenses that we incur for trip expense on business you should keep and accurate mileage log and expense report on all travel expenses. If you take the standard mileage rate for mileage and claim expense for business mileage you must be able to prove what percentage of you total mileage is business expense mileage and how much was personal mileage. The only way to really document this is by keeping an accurate mileage log showing your business mileage, destination and business purpose for each trip. If you have this documentation you can easily satisfy an IRS auditor by showing that you can account for your business mileage  and where you went on business. A simple trip log is good but we tend to forget about it and then find ourselves going back weeks and even months trying to recall dates and where we went. By using a database software like Mileage Track you can quickly enter your mileage for business and any receipts for hotels, meals and gasoline and the program will automatically keep track of all of your travel expenses like expense mileage and the mileage reimbursement rate plus any expense reimbursement you have received if any from your employer and calculate your employee expenses that are deductable. If you work for yourself the mileage log or vehicle log will print out detailed expense reports and mileage logs that meet the IRS requirements. There are summary reports that can be run at any time based on a range of dates that show how much mileage your drove and the vehicles that you used and how much the tax deductable amount will be based on the current IRS expense rate is for the year. This is just one reason that keeping an accurate vehicle log or trip log can maximize your business expense tax deductions each year. To claim expense for tax deduction you must keep good records. With mileage track mileage log software and expenses report creator you can keep records for many years and refer back to them when you need to. Print reports at any time like your mileage log or expense report for this year or previous years in seconds.